Sending an e-mail is fairly simple till you want to ship one to a number of recipients with out making it appear like a mass e-mail. Often, you simply must enter an e-mail handle within the “To” area, draft a message, and hit ship or schedule ship.
Nonetheless, when sending an e-mail to a number of people individually, you want to make sure the message feels private to every recipient. It’s essential to additionally go the additional mile to hide e-mail addresses to keep away from privateness breaches, and the dreaded “Reply All” chaos that overwhelms everybody’s inbox with replies.
Furthermore, it should take an excessive amount of time to ship all of your recipients the identical e-mail sequentially. So, that’s not an choice.
Happily, there are environment friendly methods to ship an e-mail to a number of recipients individually with out turning your inbox, or your recipients’, right into a chaotic mess. On this article we’ll talk about every one, outlining their qualities that will help you discover the perfect answer for various eventualities.
Distinguished methods to ship emails to a number of recipients
Whether or not you’re managing a advertising marketing campaign, inviting visitors to an occasion, or sharing recruitment updates, these options will enable you effectively ship emails to a number of recipients.
CC
CC, also referred to as Carbon Copy or as of late, Courtesy Copy, is likely one of the methods you’ll be able to ship the identical e-mail to a number of recipients individually. This technique ensures a replica of your e-mail is distributed to all of the recipients’ e-mail addresses within the “CC” area.
The draw back of utilizing CC when sending a single e-mail is that each one the recipients can see who else obtained the e-mail. In consequence, this technique is barely appropriate for small teams the place transparency is required or for informational functions, the place the recipients should not anticipated to answer.
BCC
BCC, or Blind Carbon Copy, permits you to ship an e-mail to a number of recipients with out them seeing one another’s addresses. You ship the e-mail to a single recipient, which is commonly your individual e-mail handle, after which add different recipient e-mail addresses within the “BCC” area.
The BCC function is ideal in case you are seeking to shield your recipients’ privateness or make your e-mail communication really feel extra private.
Electronic mail Advertising Software program
You too can use e-mail advertising software program, like GetResponse, to ship emails to a number of recipients individually. These platforms provide options like personalization, scheduling, and analytics that make it simpler to handle giant e-mail lists and campaigns.
Make sure you perceive every technique’s strengths and limitations to decide on the best technique to ship your bulk e-mail to a number of recipients individually.
Why conceal different recipients in a mass e-mail?
There are a few the reason why you must conceal different recipients when sending a mass e-mail, sometimes achieved by utilizing the BCC and e-mail advertising software program choices.
Appears extra skilled
An e-mail with an extended listing of e-mail recipients will seem messy and make you come off as careless, particularly in case you are sending an e-mail that requires discretion. Nonetheless, hiding different recipients’ e-mail addresses will give your e-mail a extra polished {and professional} look.
Feels extra private
Mass emails that conceal recipients really feel extra like one-on-one communication. Every recipient receives the message with out figuring out who else received it or if anybody else received it—in the event you use e-mail advertising software program. This makes every recipient really feel extra valued and revered.
Respects recipients’ privateness
Hiding different recipients means you respect your viewers’s privateness, which is of utmost significance at the moment. Exposing recipients’ e-mail addresses to others with out consent can result in belief points and potential authorized issues, particularly below laws like GDPR.
Lowers spam complaints
When recipients see a lot of e-mail addresses they don’t acknowledge within the “To” or “CC” fields, they’re extra more likely to report your e-mail as spam. A excessive variety of spam complaints will harm your sender status.
Improves deliverability
Electronic mail deliverability refers back to the chance of your emails reaching the recipient’s inbox slightly than ending up within the spam folder. By hiding your mass e-mail recipients, you scale back the danger of your e-mail being flagged as spam and improve the probabilities of your e-mail being delivered efficiently.
Lowers probabilities of “Reply All” chaos
In eventualities the place all recipients are seen, there’s all the time a threat that somebody will use “Reply All,” as a substitute of “Reply,” resulting in undesirable emails that frustrate all of your recipients.
The best way to e-mail a number of recipients individually
Here’s a step-by-step information on ship an e-mail to a number of recipients individually utilizing the BCC technique.
1. Log in to the e-mail portal
Step one in sending an e-mail to a number of recipients individually is to log in to your e-mail account, as proven under.
You should utilize a number of e-mail shoppers together with Yahoo, Microsoft Outlook, Apple Mail, Thunderbird, or Gmail. Most e-mail providers help you log in by the apps or supported net browsers like Safari, Chrome, Firefox, and Microsoft Edge.
2. Choose “Compose” choice
As soon as logged in, navigate to the choice that allows you to compose a brand new e-mail. This button is normally labeled as “Compose” in your Gmail account. On different platforms, it could possibly be “New message,” “Write,” or “New mail”.
Click on on the “Compose” button to open a brand new message window. Some e-mail shoppers, like Gmail, will robotically save your new message as a draft.
3. Create the message draft
Now, begin drafting your e-mail within the built-in editor. This contains writing an e-mail topic line, crafting the physique of the e-mail, and including any attachments if vital.
Keep in mind to maintain the message clear, concise, and related.
4. Enter recipient addresses within the BCC area
The following step is getting into all the e-mail addresses within the blind carbon copy (BCC) area. You’ll discover the choice on the highest proper of your Gmail account.
Make sure you double-check that each one e-mail addresses are entered accurately. Typos will result in undelivered emails.
Additionally, understand that most e-mail providers impose limits on the variety of recipients you’ll be able to embrace in a single BCC area.
Gmail permits you to BCC as much as 500 recipients per e-mail, Yahoo limits it to 1,000 recipients for every a number of recipients e-mail, and the Outbox restrict ranges from 2,000 to five,000 recipients based mostly on the configuration.
So, what occurs in the event you exceed this restrict? Your e-mail won’t be despatched in any respect, and also you’ll get an error message.
You probably have a big e-mail listing, you’ll be able to attempt to section it into smaller teams to remain inside the BCC limits. If it’s nonetheless not manageable, you may wish to go for e-mail advertising service suppliers as a substitute since they’ll deal with giant recipient lists.
5. Click on on “Ship”
As soon as your e-mail draft is full and the fitting variety of recipient addresses have been entered into the BCC area, it’s time to ship your e-mail.
Clicking the “Ship” button will distribute your message to all recipients individually.
Eventualities to make use of the BCC choice
As we talked about earlier, BCC is a superb choice when you want to guarantee privateness and professionalism. However what are the precise eventualities the place it really works finest?
Whereas sending invites for an occasion
When organizing occasions, resembling conferences, webinars, or social gatherings, you normally want to ask a lot of folks. Utilizing the BCC choice will help you ship a single e-mail to all invitees, and nonetheless hold the visitor listing personal.
As an example, in the event you’re internet hosting a company-wide webinar, you’ll be able to ship an invite to all workers utilizing BCC.
Whereas making a promotion (no delicate information concerned)
You too can use BCC to ship generic promotional emails, like if you find yourself saying a brand new product, service, or particular provide. As an example, say, you’re a small enterprise proprietor with an upcoming seasonal sale. You possibly can ship a promotional e-mail to all of your clients utilizing the BCC area.
The BCC choice will enable you keep all recipients’ privateness and make your e-mail really feel extra private, regardless of the promotional message being the identical for everybody.
Limitations of utilizing the BCC choice
Whereas BCC stays one of many strongest choices for sending emails to a number of recipients with out disclosing their addresses, it additionally has a number of limitations.
Can’t be absolutely personalised
While you ship an e-mail utilizing BCC, recipients get the identical message. There is no such thing as a technique to personalize the e-mail with particular particulars just like the recipient’s title, firm, or different methods to personalize your e-mail.
Moreover, although BCC conceals the identities of different recipients, it’s simple for a recipient to inform that the e-mail is a mass e-mail. Keep in mind the “To” area of their e-mail will show the first recipient’s e-mail handle not their very own. This alerts to the recipient that the e-mail was despatched to a number of contacts.
Can set off spam filters
Spam filters can generally flag emails with a lot of recipients hidden within the BCC area. In consequence, each time you employ the choice you threat your e-mail touchdown within the spam folders.
Your emails being repeatedly flagged as spam will hurt your sender status, making it tougher for future emails to achieve inboxes.
A “Reply All” state of affairs can’t be averted
The opposite key disadvantage of utilizing BCC is you can’t fully keep away from a “Reply All” state of affairs. One of many recipients may mistakenly hit “Reply All,” when sending a reply, which is able to go to all the opposite bcc recipients that received the e-mail.
Limits on recipients and day by day e-mail sends
As we talked about earlier, most e-mail shoppers have limitations on the variety of e-mail addresses you’ll be able to add within the BCC area. Because of this when you have a big e-mail listing you won’t be able to ship your mass e-mail to all recipients in a single go.
Moreover the restrict on the variety of recipients, Gmail additionally has a cap on the variety of emails you’ll be able to ship in a day— 500 emails with a typical Gmail account and a couple of,000 with a Google Workspace account. That signifies that even with a small e-mail listing, you’ll nonetheless have a restrict on what number of emails you’ll be able to ship every day.
Restricted options in comparison with skilled e-mail advertising platforms
The BCC technique is usually a fundamental e-mail operate. As such, it lacks the superior options and functionalities supplied by skilled e-mail advertising platforms like:
- Monitoring and analytics: When utilizing BCC it’s onerous to get detailed insights into open charges, click-through charges, or different metrics important for measuring your e-mail campaigns’ efficiency.
- A/B testing: e-mail advertising platforms enable customers to A/B take a look at varied e-mail components to establish those who resonate finest along with your target market.
- Electronic mail automation instruments: In contrast to skilled e-mail advertising platforms, a easy BCC e-mail doesn’t enable for e-mail automation, which might restrict your e-mail campaigns’ effectiveness.
- Segmentation: Skilled platforms additionally help you section your viewers and tailor messages to match completely different teams’ preferences and pursuits, which isn’t potential with BCC.
- Deliverability: Skilled platforms are designed to maximise deliverability, with options like e-mail scheduling that assist your emails attain the inbox slightly than getting caught in spam filters.
These superior options make it a lot simpler to handle a number of recipients and mass e-mail campaigns.
The best way to use e-mail advertising platforms to ship emails to a number of recipients individually
We’ve already established that skilled e-mail advertising platforms are probably the most preferrred answer to effectively ship the identical e-mail to a number of recipients individually. Now, let’s talk about a few of the hottest e-mail advertising providers.
1. GetResponse
GetResponse is a complete e-mail advertising and automation platform. We provide a strong set of options for creating and managing e-mail campaigns, which embrace:
- AI e-mail generator: GetResponse, provides an OpenAI-powered e-mail generator offering AI instruments like an AI topic line generator and AI writing assistant. These instruments will enable you rapidly create partaking and optimized e-mail copy and topic traces.
- Drag-and-drop editor: Our easy-to-use editor permits you to design professional-looking emails with none coding data.
- Electronic mail templates: GetResponse provides over 200 pre-designed templates you can customise to suit your model.
- Electronic mail segmentation: This function allows you to divide your viewers into smaller teams based mostly on standards like demographics, buy historical past, or engagement degree. By concentrating on particular segments, you’ll be able to ship extra related and personalised messages.
- Personalised emails: You possibly can customise your emails with dynamic content material based mostly on person conduct and preferences. This will embrace personalised greetings, product suggestions, and tailor-made provides.
- Seamless integrations: GetResponse helps over 170 integrations in varied classes, resembling CRM techniques, e-commerce platforms, and social media. These integrations will streamline your advertising efforts and handle every part from one place.
- Efficiency monitoring: We additionally present detailed analytics in your e-mail campaigns, together with open charges, click-through charges, and conversions. This knowledge helps you perceive what’s working and the place you’ll be able to enhance.
Now you’re most likely questioning, “However how do I ship an e-mail to a number of recipients with GetResponse?” It’s really fairly simple.
Begin by logging in to your GetResponse account. When you don’t have an account, you need to first enroll. And don’t fear, we now have a free perpetually account you should utilize—you don’t want to offer bank card particulars to enroll!
As soon as logged in, you’ll be directed to the dashboard, proven above. Go to the “Electronic mail Advertising part” and click on on the “Create E-newsletter” button or just click on on the button on the fast actions widget.
A window just like the one proven under will pop up, asking you to create the e-mail your self or use the AI e-mail generator. The latter is for premium customers. Happily, our costs are inexpensive ranging from as little as $19/mo.
If you’re on the free plan, you’ll have to create the e-mail your self, which we promise isn’t precisely rocket science, too. You simply need to fill within the blanks like give your e-newsletter a reputation, create your e-mail topic line, and add preview textual content.
Subsequent, add your recipients. For this, guarantee you will have a listing of contacts to whom you wish to ship the e-mail. You possibly can create a brand new contact listing or use an present one.
Then, use the Electronic mail Creator to design your e-mail. You should utilize considered one of our pre-designed templates or create your individual from scratch.
While you’re carried out designing your e-mail, preview it to see the way it will look to recipients. Ship a take a look at e-mail to your self to make sure every part seems to be good and capabilities effectively.
When you’re glad along with your e-mail, you’ll be able to both ship it instantly or schedule it for a later time.
After sending your e-mail, monitor the efficiency by GetResponse’s analytics. You possibly can see if it was delivered efficiently and observe key metrics just like the open and click-through charges.
2. Brevo
Brevo additionally provides a variety of highly effective e-mail advertising options you should utilize to ship an e-mail to a number of recipients individually.
- Electronic mail personalization: Brevo permits you to personalize your emails simply, enhancing the relevance of your messages to every recipient.
- Drag-and-drop editor: With Brevo’s intuitive editor you’ll be able to create visually interesting emails with none coding data.
- AI-powered instruments: Brevo leverages synthetic intelligence to boost your e-mail advertising efforts, with AI-generated topic traces and e-mail content material. Moreover, it helps predictive sending AI that analyzes your previous campaigns to find out one of the best instances to ship emails.
- Superior segmentation: You possibly can divide your e-mail listing into smaller and extra focused teams. This ensures that your emails are related to every recipient, growing the chance of engagement and conversions.
Brevo is taken into account an important choice for companies in search of an economical e-mail advertising answer since their paid plans begin from as little as $8/month.
Nonetheless, keep in mind that Brevo prices by the variety of emails you ship per 30 days, not like platforms like GetResponse which prices based mostly on the variety of e-mail contacts.
This pricing mannequin comes with loads of uncertainties, particularly in case your e-mail quantity retains fluctuating. You’ll most probably be paying extra throughout peak instances and underutilizing your plan throughout off-peak intervals
3. AWeber
AWeber is a long-established participant within the e-mail advertising area and is thought for its simplicity and reliability.
A few of its key e-mail advertising options embrace
- Drag-and-drop builder: You possibly can simply design professional-looking emails with the user-friendly drag-and-drop editor.
- Good designer: This function allows you to create emails that match your branding.
- Responsive e-mail templates: AWeber additionally has a big library of responsive e-mail templates that look nice on any machine.
- Electronic mail segmentation: You possibly can ship focused emails by segmenting your viewers based mostly on their actions and preferences.
- Seamless integrations: AWeber permits you to join with different instruments you employ, resembling WordPress, Shopify, and PayPal.
AWeber provides a free plan that helps as much as 500 subscribers and three,000 emails per 30 days. The paid plans begin from $15.00/month.
4. Benchmark Electronic mail
Benchmark Electronic mail additionally provides quite a lot of options that may enable you ship mail to a number of recipients effectively.
The stand-out options embrace
- Good design AI: This AI-powered function will enable you construct customized, branded emails in only a few clicks.
- Drag-and-drop editor: You possibly can simply create fascinating emails even with none technical design abilities.
- Seamless integrations: Benchmark Electronic mail, helps integrations with varied apps like Zoho, Zapier, Shopify, Slack, and LinkedIn.
- Reporting instruments: The A/B Testing, Inbox Checker, and detailed visible studies will enable you perceive how e-mail subscribers work together along with your emails. This allows you to create higher emails sooner or later.
Rookies usually want Benchmark Electronic mail for its simplicity and ease of use.
The paid plan begins from $15/mo, as proven under.
Sadly, you’ll discover that its function listing is sort of restricted in comparison with a platform like GetResponse.
5. Mailjet
Launched in 2010, Mailjet is likely one of the youngest e-mail advertising software program out there. Nonetheless, its distinctive options make it a robust choice.
Mailjet’s key options embrace
- Collaboration instruments: Mailjet’s collaboration options enable groups to work collectively on e-mail campaigns in actual time, making it simple to streamline the evaluate and approval course of.
- Template library: Mailjet has hundreds of professionally designed e-mail templates.
- API and SMTP relay: For companies with technical wants, Mailjet provides a strong API and SMTP relay, making it simple to combine e-mail advertising along with your present techniques.
- Superior segmentation: You possibly can section your e-mail listing based mostly on varied standards, making certain your messages are focused and related.
- Actual-time analytics: Mailjet permits you to successfully monitor the efficiency of your e-mail advertising campaigns with real-time analytics, as proven under, supplying you with useful insights that may assist optimize your efforts.
Mailjet, like Brevo, prices by the variety of emails despatched per 30 days, with the minimal for paid plans being 15,000 emails/month.
There you will have it, 5 e-mail skilled e-mail advertising platforms you should utilize to ship a mass e-mail to a number of recipients. The superior options these platforms provide make them a much better choice than BCC or CC.
Conclusion
Our complete information clearly exhibits ship an e-mail to a number of recipients individually. As we’ve seen there are three key methods you are able to do this—CC, BCC, or e-mail advertising software program.
Whereas CC and BCC are fast fundamental options, they arrive with vital limitations when it comes to personalization, professionalism, and deliverability.
Skilled e-mail advertising platforms like GetResponse, alternatively, provide extra complete options. These platforms not solely enable for personalization and automation but additionally present useful insights by detailed analytics.
Finally, your alternative will rely in your particular wants. The proper choice will enable you talk extra successfully and depart an enduring impression in your target market.
